BOARDROOM WEBCAST - $500.00

This all-inclusive boardroom webcast meetingpackage is designed for small conference rooms, meeting spaces, and huddle rooms, ensuring seamless connectivity to your preferred streaming platform.

Small Hybrid Meeting

Running a crucial board meeting, a hybrid team catch-up, or a client presentation for up to 12 people on the Central Coast, Newcastle, or Sydney? Our Small Meeting AV Package provides a professional, plug-and-play video conferencing solution that makes you look and sound polished, without any technical hassles.

This all-inclusive hire package is designed for small conference rooms, meeting spaces, and huddle rooms, ensuring seamless connectivity to your preferred streaming platform.

What’s Included in the Small Hybrid Meeting Package?

We deliver everything you need for a productive and professional meeting, set up and ready to go:

  • Logitech MeetUp 4K Conference Camera: An ultra-HD, 4K resolution camera specifically designed for small meeting spaces. Its integrated audio system and motorized lens provide a wide field of view, crisp video, and clear sound, making remote participants feel like they are in the room.
  • Two 40″ TV Monitors on Stands: High-definition displays that provide excellent clarity for presentations, shared screens, and video feeds. The stands allow for flexible positioning to ensure everyone in the room has a great view.

Complete Setup and Support:

  • Delivery and Collection: We deliver all equipment directly to your venue.
  • Professional Set-Up and Packdown: Our technician will arrive to set up the entire system, including cabling, positioning the camera and monitors, and connecting to your network.
  • Dedicated Technician for One Hour: An experienced technician (Andy) will remain on-site for the first hour of your meeting to ensure you can seamlessly connect to your preferred streaming medium. Whether you are using Microsoft Teams, Google Meet, Zoom, or another platform, we’ll handle the technical connections so your meeting can start on time and without interruption.

Why Choose Coastal AV for Your Meeting AV?

  • Stress-Free Hybrid Meetings: We take the technical worry out of hybrid meetings. You can focus on your agenda and participants while we ensure the technology works flawlessly.
  • Professional Presentation: The Logitech MeetUp and large monitors provide a significant upgrade over a laptop camera and a single screen, projecting a more professional image to both in-room and remote attendees.
  • Boutique Service with Big-Experience: With over 41 years in the industry, you get a dedicated, knowledgeable engineer committed to your meeting’s success.
  • Reliable Equipment, Competitive Pricing: We maintain a pristine inventory of contemporary AV equipment and, without large overheads, can offer realistic pricing for this essential business tool.

What is a hybrid meeting?

A hybrid meeting is a gathering where some participants are physically present in a room while others join remotely via video conferencing platforms like Zoom, Microsoft Teams, or Google Meet.

Key benefits include:

  • Increased flexibility and inclusion – attendees can join from anywhere, reducing travel barriers.
  • Broader reach – enables participation from remote teams, clients, or international stakeholders.
  • Cost and time savings – reduces travel expenses and downtime for remote attendees.
  • Enhanced engagement – when properly set up with quality AV, remote participants can interact and contribute as effectively as those in the room.

Ready to Run a Flawless Meeting?

Make your next important meeting a success with professional, reliable AV support from Coastal AV. Contact Andy today to check availability and book the Small Meeting Package. Call: 0424 656 973

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