MEETING AUDIO-VISUAL - $1500.00

This comprehensive hire package transforms a standard meeting room into a fully equipped conference venue, combining high-quality sound, crisp visuals, and professional streaming capabilities. Perfect for meetings and small conferences of 50-80 attendees.

Meeting Audio-Visual

Planning a corporate conference, a multi-speaker seminar, or a hybrid town hall for up to 50-100 attendees on the Central Coast, Newcastle, or Sydney? Our Medium Meeting AV Package delivers a complete, professional audio-visual production solution that ensures every presentation is seen, heard, and streamed with impact.

This comprehensive hire package transforms a standard meeting room into a fully equipped conference venue, combining high-quality sound, crisp visuals, and professional streaming capabilities.

What’s Included in the Meeting Audio-Visual Package?

This all-in-one AV solution is designed for events that require a polished, broadcast-quality setup. The package includes:

Professional Audio System:

  • LD Systems ICOA12A Powered Speakers: High-quality, self-powered 12″ loudspeakers positioned to deliver clear and even sound coverage for all in-room attendees.
  • Soundcraft Si Compact Mixing Console: A professional digital mixer renowned for its pristine sound quality and intuitive control, used to balance all microphones and audio sources for both the live audience and remote participants.\
  • Two Shure SLX-D Handheld Radio Microphones: Industry-standard wireless microphones with reliable, crystal-clear audio, perfect for presenters, panelists, and Q&A sessions.
  • Two Sony UWP Radio Lapel Microphones: Professional wireless clip-on (lavalier) microphones, ideal for speakers who require hands-free movement on stage.

Professional Video and Presentation System:

  • Two Logitech PTZ Pro 2 Cameras: High-definition, pan-tilt-zoom cameras for capturing speakers and the stage. These professional cameras allow for smooth, remote-controlled camera switching, essential for hybrid events and recording.
  • Roland VR-4HD Streaming Vision Mixer: A professional all-in-one AV streaming mixer that enables seamless switching between cameras, presentation slides, and other video sources. It ensures a polished, broadcast-quality feed for your live stream or recording.
  • Two 40″ Monitors on Stands: High-definition displays positioned for presenter confidence monitors or for audience viewing, providing clear visibility of presentations and remote participant feeds.
  • Panasonic PT-DZ570U DLP Projector: A high-brightness, professional DLP projector that delivers sharp, vibrant images, ideal for displaying presentations to a medium-sized audience.
  • 120″ Fastfold Projector Screen: A large, professional-grade front-projection screen that provides a wide, clear viewing area for your presentation content.

Complete Setup and Technical Support:

  • Delivery and Collection: We deliver all equipment directly to your venue.
  • Professional Set-Up and Tuning: Our experienced technician will arrive to set up the entire audio, video, and streaming system, ensuring everything is perfectly configured for your venue and requirements.
  • On-Site Technician for EightHours: A dedicated technician (Andy) will remain on-site for eight hours to manage the entire AV production during your event, handling camera switching, audio mixing, microphone changes, and any technical needs to ensure a seamless and professional experience.

Why Choose Coastal AV for Your Meeting or Conference?

  • Professional, Broadcast-Quality Production: We use premium AV brands like Roland, Logitech, Panasonic, Soundcraft, Shure, and Sony to deliver a level of production value that will impress both your live and remote audiences.
  • Seamless Hybrid Events: The Roland VR-4HD and PTZ cameras are specifically chosen to make hybrid meetings and conferences run smoothly, ensuring remote participants feel fully engaged.
  • Boutique Service with Big-Experience: With over 41 years of industry experience, you get a dedicated, knowledgeable engineer committed to your event’s success.
  • Stress-Free Experience: From delivery and setup to on-site technical management, we handle all the AV complexities so you can focus on your speakers and content.

What is a Hybrid Meeting?

A hybrid meeting is a gathering where some participants are physically present in a room while others join remotely via video conferencing platforms like Zoom, Microsoft Teams, or Google Meet.

Key benefits include:

  • Increased flexibility and inclusion – attendees can join from anywhere, reducing travel barriers.
  • Broader reach – enables participation from remote teams, clients, or international stakeholders.
  • Cost and time savings – reduces travel expenses and downtime for remote attendees.
  • Enhanced engagement – when properly set up with quality AV, remote participants can interact and contribute as effectively as those in the room.

Ready to Elevate Your Next Conference?

Ensure your next corporate meeting, conference, or seminar is a professional success with comprehensive AV production from Coastal AV. Contact Andy today to discuss your requirements and book the Medium Meeting Package. Call: 0424 656 973

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