Save Thousands on Your Next Small Conference

Coastal AV’s All-Inclusive $1,500 Package Explained!

When compared with traditional AV hire options, Coastal AV’s Medium Meeting Package at $1,500.00 offers strong cost benefits, primarily due to the extensive package inclusions and on-site technical support.

What Coastal AV Supplies for $1,500.00

The package is an all-in-one solution designed for events with 50-100 attendees and includes:

  • Professional Audio System: LD Systems ICOA12A powered speakers, a Soundcraft Si Compact digital mixing console, two Shure SLX-D handheld radio microphones, and two Sony UWP radio lapel microphones.
  • Professional Video and Presentation System: Two Logitech PTZ Pro 2 cameras, a Roland VR-4HD streaming vision mixer, two 40″ monitors on stands, a Panasonic PT-DZ570U DLP projector, and a 120″ Fastfold projector screen.
  • Complete Setup and Technical Support: Delivery, collection, professional setup and tuning, and an on-site technician for eight hours.

Cost Comparison with Traditional AV Companies

Traditional AV hire in Sydney and the Central Coast typically involves separate charges for equipment and technical support, which can add up quickly.

Typical Traditional AV Costs (Sydney and Central Coast)

  • Equipment-Only Packages: A basic conference package with a projector, screen, and audio system starts at around $600 per day, but this does not include streaming, multiple cameras, or a technician .
  • Technician Costs: Hiring an AV technician or operator is typically around $500 per day , and this is often charged on top of equipment hire.
  • Streaming and Multi-Camera Production: For professional streaming and multi-camera setups, costs increase significantly. Event managers often bundle AV into per-person rates (e.g., $200–$400 per person for 50-150 delegates) , and industry guides indicate that hybrid events with full streaming can range from $8,000 to $30,000 .
  • Hidden Costs: Traditional quotes may exclude additional items like electrical work, cable management, and extended support, which can add further to the final bill.

The Cost Benefit of Coastal AV’s Package

Coastal AV’s $1,500.00 package provides exceptional value by bundling high-end equipment and essential technical support into a single, transparent price:

  • Avoids Separate Technician Fees: The on-site technician for eight hours is included. Hiring a technician separately would typically cost around $500, significantly increasing the total expense.
  • Complete Hybrid Event Solution: The package includes professional streaming equipment (Roland VR-4HD, two PTZ cameras) that is often a costly add-on (ranging from $1,500 to $5,000+ with traditional providers).
  • Premium Equipment at No Extra Cost: It features industry-standard brands like Shure, Sony, and Roland, which are usually associated with higher-end, more expensive packages.
  • No Hidden Fees: The package covers delivery, setup, and collection, avoiding the common extra costs for logistics and labour that traditional companies may charge.

In essence, Coastal AV’s package consolidates premium equipment, professional streaming capabilities, and dedicated technical support into a single, cost-effective rate, whereas traditional AV companies would charge for these components separately, leading to a significantly higher total cost.

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