Sheet 04 · Planner
Plan Your Event AV in Six Questions
Tell us the kind of event, how many people, whether anyone's watching online, when and where, your start and finish times, and anything else we should know. You'll get a run sheet with real times and the package that fits, ready to print or send to Andy.
Help me choose
Build your run sheet
Answer six quick questions and we'll sketch the day: when we arrive, the run sheet, the package and any extra technician time. Send it to Andy and he'll take it from there.
Run sheetCoastal AV
Conference or seminar
| Time | Cue | Notes |
|---|---|---|
| 06:00 | Bump-in | Speakers, screens, projector, cameras |
| 07:30 | Sound check and slides | Every presenter's laptop tested |
| 09:00 | Doors | Walk-in music, holding slide |
| 09:15 | Welcome and keynote | Lectern mic, slides on screen |
| 13:15 | Panel session | Handheld and lapel radio mics |
| 16:30 | Close | |
| 16:30 | Pack-down | We take it all away. All packed up by 18:00 |
| 07:30 | Set up | Camera, two screens, cabling |
| 08:15 | Connect the call | Teams, Meet or Zoom |
| 09:00 | Meeting starts | Remote people seen and heard |
| 12:00 | Wrap up | |
| 12:00 | Pack-down | All packed up by 12:45 |
| 13:00 | Bump-in | Before the guests arrive |
| 14:00 | Sound check | Celebrant mic, music |
| 15:00 | Ceremony | Every guest hears the vows |
| 18:30 | Speeches | Radio mics at the lectern |
| 19:30 | First dance | Your song, cued |
| 21:00 | Last song | |
| 21:00 | Pack-down | All packed up by 22:00 |
| 15:30 | Bump-in | PA, screens, lighting |
| 17:00 | Sound and light check | |
| 18:30 | Doors | Lighting on, music playing |
| 19:30 | Welcome and MC | |
| 20:30 | Awards | Nominee slides on screen |
| 23:00 | Last dance | |
| 23:00 | Pack-down | All packed up by 00:30 |
| 15:00 | Bump-in | Speakers, mixer, lectern |
| 16:00 | Sound check | |
| 17:00 | Doors | Background music |
| 18:00 | Speeches | Lectern and radio mics |
| 21:00 | Close | |
| 21:00 | Pack-down | All packed up by 22:00 |
| 08:30 | Set up quietly | Cameras and mics |
| 09:30 | Stream tested | A test to the private link |
| 10:30 | Mourners arrive | Photo tribute on screen |
| 11:00 | Service | Streamed to a private link |
| 12:00 | Service ends | |
| 12:00 | Pack-down | Recording sent to the family. All packed up by 13:00 |
| Live | Streamed to a private link | Recorded for anyone who missed it |
The packageMeeting Audio-Visual$1,500
50 to 80 people · Technician on site for 8 hours
- LD Systems ICOA12A Powered 12″ Speakers
- Soundcraft Si Compact Mixing Console
- Two Shure SLX-D Handheld Radio Microphones
- Two Sony UWP Radio Lapel Microphones
- Two Logitech PTZ Pro 2 HD Pan-Tilt-Zoom Cameras
- Roland VR-4HD Streaming Vision Mixer
The packageMedium Streaming$2,500
Hybrid events of up to 200 people · Two technicians on site for 6 hours
- 4 × LD Systems ICOA12A Powered 12″ Speakers
- 2 × LD Systems Maui 44SE Double 12″ Bandpass Subwoofers
- Soundcraft Si Compact Mixing Console
- 2 × Shure SLX-D Handheld Wireless Microphones
- 2 × Sony UWP Lapel Wireless Microphones
- Roland VR-4HD Streaming Vision Mixer
The packageSmall Hybrid Meeting$500
Up to 12 people · Technician for the first hour
- Logitech MeetUp 4K Conference Camera: built-in audio and a motorised lens
- Two 40″ TV Monitors on Stands
The packageWedding PA Hire$700
Up to 150 guests · Technician on site for 6 hours
- Four LD Systems ICOA12A Powered 12″ Speakers and Stands
- Soundcraft Ui24R Digital Mixing Console
- One Lectern
- Shure MX412 Gooseneck Lectern Microphone
- A Pair of Shure SLX-D Handheld Radio Microphones
The packageWedding Live Streaming$1,500
A private link and a recording · Technician on site for 6 hours
- Two Logitech PTZ Pro 2 Cameras (HD, controlled remotely)
- Roland VR-4HD Streaming Vision Mixer
- Two Sony UWP Radio Lapel Microphones
- A Pair of LD Systems ICOA12A Powered Speakers
- A private, unlisted stream link
- A full copy of the recording after the day
The packageGala Night$3,000
Up to 100 guests seated for dinner · Two technicians on site for 8 hours
- 2 × Turbosound PQ15 Speakers
- 2 × Turbosound PQ18B Subwoofers
- Lab Gruppen IPX4800 Amplifiers
- 4 × LD Systems ICOA12A Powered 12″ Speakers
- Soundcraft Si Compact Mixing Console
- Lectern with Shure MX412 Microphone
The packageMeeting Audio$700
About 50 to 150 people · Technician on site for 6 hours
- Four LD Systems ICOA12A Powered 12″ Speakers and Stands
- Soundcraft Ui24R Digital Mixing Console (mixed from a tablet over Wi-Fi)
- One Lectern
- Shure MX412 Gooseneck Lectern Microphone
- Two Shure SLX-D Handheld Radio Microphones
The packageGala Audio$1,000
Up to 300 guests · Technician on site for 6 hours
- Two Turbosound PQ15 Mid/High Speakers
- Two Turbosound PQ18B Subwoofers
- Two Lab Gruppen IPX4800 Amplifiers
- Four LD Systems ICOA12A Powered 12″ Speakers and Stands
- Soundcraft Si Compact Mixing Console
- One Lectern
The packageSmall Streaming$1,000
Launches, panels and updates · Technician on site for 6 hours
- Two LD Systems ICOA12A Powered 12″ Speakers and Stands
- Two Sony UWP Radio Lapel Microphones
- Roland VR-4HD Streaming Vision Mixer
- Two Logitech PTZ Pro 2 HD Pan-Tilt-Zoom Cameras
- Two 40″ HD Monitors on Stands
- Delivery and collection
The packageFuneral Live Streaming$1,000
A private link and a recording for the family · Technician on site for up to 6 hours
- Two Logitech PTZ Pro 2 Cameras (controlled remotely)
- Roland VR-4HD Streaming Vision Mixer (it can show a photo tribute to online viewers)
- Two Sony UWP Radio Lapel Microphones for the celebrant and speakers
- A Pair of LD Systems ICOA12A Powered Speakers for the room
- A private, unlisted stream link
- A full recording of the service for the family
Technician time
Extra technician time is $75 an hour per technician. Setup and pack-down aren't charged.
Comments
- Conference
Meeting Audio-Visual
$1,50050 to 80 peoplePA, radio mics, two PTZ cameras, a projector and screens, streaming and a technician for the day. - Streaming
Medium Streaming
$2,500Hybrid events of up to 200 peopleFour cameras, a full PA, projector and screens, and two technicians for hybrid conferences. - Conference
Small Hybrid Meeting
$500Up to 12 peopleA Logitech MeetUp 4K camera and two screens for boardroom video calls on Teams, Meet or Zoom. - Celebrations
Wedding PA Hire
$700Up to 150 guestsSound for the ceremony, speeches and first dance, with a technician there all day. - Celebrations
Wedding Live Streaming
$1,500A private link and a recordingTwo HD cameras, clear audio of the vows, a private link and a recording to keep. - Celebrations
Gala Night
$3,000Up to 100 guests seated for dinnerSound, live streaming, screens, projection and lighting for awards nights and corporate galas. - Sound
Meeting Audio
$700About 50 to 150 peopleSpeakers, a digital mixer, a lectern and radio mics for meetings, launches and speeches. - Sound
Gala Audio
$1,000Up to 300 guestsA Turbosound PA with subs, fill speakers and a Soundcraft console for galas and conferences. - Streaming
Small Streaming
$1,000Launches, panels and updatesTwo PTZ cameras, a Roland vision mixer, lapel mics and monitors, streamed to your platform. - Celebrations
Funeral Live Streaming
$1,000A private link and a recording for the familyDiscreet cameras, clear sound for every tribute, a private link and a recording for the family.